Advanced Discovery brings email focused Early Case Management to eDiscovery
Email is the key evidence in more than 90 percent of litigation cases and it can be hidden in so many locations. C2C’s Advanced Discovery application for non-IT professionals reduces costs and most importantly, reduces risks of having so much data scattered around an organization without being under control. Advanced Discovery enables an Investigating Officer to pinpoint, report, search, preserve, and collect individual emails without needing IT. With sanctions for spoliation on the increase, companies need a proactive and intuitive mechanism to secure their data.
In-Place Legal Hold
An additional feature of Advanced Discovery, In-Place Legal Hold, enables potentially relevant Electronically Stored Information (ESI) to be easily locked down. It offers powerful Early Case Management capability without the expense and challenges of traditional collection.
With In-Place Legal Hold, all potentially relevant documents irrespective of location or state are simply found and locked into a secure repository, with all their metadata intact, ensuring that no further user action can affect the data. There is no user involvement, no concern about making current information inaccessible and no worries about altered metadata. If the eDiscovery request comes to nothing, the data is simply discarded and the systems remain as before the In-Place Legal Hold took place. eDiscovery requests are typically not bound by data in the email archive alone, they need to include all email locations, which may make emails more difficult to find.
- Email will exist in archives, mailboxes on servers, public folders and PST files
- PST files may exist on servers, desktops, laptops, and even home computers
- PST files may be ‘lost’ to their owner or may belong to former employees, which may be relevant to a case
- The time taken by IT to search all these locations and preserve any data can be enormous
- When found, steps need to be taken to analyze and present only what is pertinent
- Human errors occur when so much data has to be found and sorted
In-Place Legal Hold allows companies to search, discover and immediately ensure preservation of emails and metadata stored in any location, from laptops to mail servers to archives. It has the ability to secure any email data in a Microsoft Exchange and Outlook mailbox store, Public Folder or PST file without being required to archive the data first and without needing to involve IT in the process.
IPLH Scans Systems and Secures individual Emails Regardless of Location
Non-IT professionals, such as compliance officers, records managers and legal counsel, can now pinpoint data according to a search requests. They no longer need to wait for IT to identify data, issue preservation notices, secure and collect the items. Advanced Discovery does it automatically and bypasses the many manual processes and complex workflows of preservation and collection.
- Early Case Assessment reports and graphs
- Sending and tracking of preservation notices
- Collection of data from mailboxes, PSTs and an archive
- Ability to export data
Additional features that give added value to the IT team include advanced performance tracking and graphing through a Performance Dashboard, a new Web Admin Console with enhanced Roles and Rights management and more PST management features including the ability to auto assign PST ownership based on customer specified criteria.